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As a salesperson, your most valuable asset is time. It’s better to spend it on a few high-quality prospects than spreading yourself thin processing a large number of poor opportunities.

Knowing that you’re focusing sales and marketing resources on the right companies isn’t all that easy, but one thing is certain: You can’t know if you haven’t defined a detailed Ideal Customer Profile(s). Doing so is among the most important things you can do to maximize the relevance of your marketing and the results of your sales efforts. It also helps you streamline your sales prospecting process as you know what type of companies to target. But first things first.

What is an Ideal Customer Profile?

Essentially, it is a description of a fictitious account which gets significant value from your product or service and provides substantial value to your company in return. A company matching this description should be a potential customer that stays with you for a long time and has a strong lifetime value (LTV).

According to Hubspot, 40 percent of all salespeople find prospecting the most challenging part of the sales process. No wonder there are studies that say this same activity takes up to half of your work day. Yeah, let that sink in … with a clearly defined Ideal Customer Profile, sales prospecting gets easier and more effective because you don’t have to evaluate every company one by one.

Rather, you simply know that a company is a solid opportunity to move forward with if it matches your Ideal Customer Profile.

It's not just about finding customers; it’s about finding the right ones.

But as valuable as your Ideal Customer Profile is in determining the quality of a prospect, it’s not rock-solid. Just because your Ideal Customer Profile suggests that a certain company is a great fit doesn’t mean that the prospect will agree. Creating an Ideal Customer Profile helps you find suitable prospects for you as a salesperson to persuade, but it’s not a 100 percent guarantee that the companies matching it will turn into customers and stay with you forever and ever.

There are times when you should trust your gut and there are times when you would do wise in trusting data instead. Creating your Ideal Customer Profile certainly falls under this second category.

This article is the second chapter in our 60-page ultimate guide to sales prospecting. Here, we’ll tell you more about why having an Ideal Customer Profile is a must for all successful sales organizations and walk you through how to create a topnotch description of your dream customer.

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Why you need an ideal customer profile

Building a successful sales organization is not just about having your new business team close large deals. A detailed Ideal Customer Profile will help you maximize your sales and get satisfied customers that will stay with you for a long time, increasing their lifetime value (LTV). You can upsell and crosssell to them, and they can function as enthusiastic champions of your brand. Don’t sell to someone who you believe will not be successful when using your product or service. While it may sound obvious, too often the immediate sell is just so very tempting that this rule of thumb is forgotten. A poorly satisfied customer takes a lot of time from your customer success team and might end up costing your company more than it pays.

An ideal customer profile helps you to:

  1. Streamline your sales prospecting as you know what companies to look for.
  2. Focus your sales and marketing efforts on the companies that are most likely to buy from you now.
  3. Sell to companies with the highest success potential of using your product or service. A customer that isn’t a good fit for your service drains time from your customer success team and may end up costing your company more than what could be gained from the partnership.
  4. Create smart short-lists of companies to focus on, track sales signals within these accounts, and act fast when a window of opportunity presents itself to you as a salesperson.
  5. Tailor your sales pitch better as you’ll have more information about why every company you reach out to is a good fit for your organization.

What makes a top-notch ideal customer profile

Basing your Ideal Customer Profile off of a gut feeling leaves a lot of room for error in judgement. Using insights from open data in understanding your Ideal Customer Profile will minimize the risk of missing many of the less obvious indicators of accounts that you and your team should ideally target.

Start looking at your current customers, specifically the most satisfied ones, and find their common characteristics and/or find a pattern of events at these companies that happened right before they signed a deal with you. By importing a list of your best customers into our sales intelligence platform Vainu, you can find out what they have in common and, as an example, see how many companies use Hubspot, have increased their revenue by more than 40 percent previous year or are frequently recruiting.

A blog post from McKinsey & Company includes a textbook example of why you shouldn’t only trust your gut when defining your Ideal Customer Profile. It tells the story of an IT services company that used big data analytics to predict which leads were most likely to close. The IT services firm found that established companies were better prospects than the start-ups it had been focusing on historically. Focusing its attention on established companies, the IT service company raised its overall lead-conversion rate by 30 percent.

Deciding which company features are most important for you to include in your Ideal Customer Profile depends a lot on what you're offering. For instance, if you’re selling a technical solution, a company’s tech stack could reveal a lot about how ready a company is to buy. Or if you’re selling transportation services, then you’d probably include sales signals: a company having won a large contract, for example.


Once you’ve defined your Ideal Customer Profile, you should start looking at improving the way your sales, marketing and development teams process companies matching this profile. Your Ideal Customer Profile should dictate how you improve the product or service you offer, the wording your sales and marketing teams use towards prospects and customers and how, when and where you try to reach them. Defining your Ideal Customer Profile isn’t a one-time job. There’s no universal definition of an Ideal Customer Profile, not for any company. Every six or nine months, you should evaluate if the company profile you’ve chosen as ideal still looks the same, or if you have to tweak the description.

How you create a top-notch Ideal Customer Profile

1. Look at your happiest existing customers

What common attributes like revenue, number of employees, type of business, web technologies in use, geography or sales signals that occurred right before they signed a deal with you do your excising customers have? Vainu’s Analyzer feature can quickly help you find what characteristics your customers share. Use the data Vainu and your other technical tools provide you with and have your customer success team conduct short interviews with your most satisfied customers. Ask them how they found your business, what made them choose to work with you and why they continue to work with your company.

2. Prioritize customers that will stay with you

An unsatisfied customer takes a lot of time from your customer success team and might end up costing your company more than it pays. Find out what gives away a customer with great estimated lifetime value. Your customer success management system should have the data. What’s significant for the companies that you’ve been able to upsell and/or cross-sell to?

3. Find ready, willing, and able companies

It’s not all about the company’s characteristics. Your ideal prospect also has to be ready, willing and able to put ink on your contract. No matter how great of a match your service is for a specific company, these two criteria have to be filled in order for you to spend time on this account now:

  1. An ideal customer should be ready to buy what you sell; the decision makers have to understand that they have a problem or an opportunity and that you can help them solve it or seize it.
  2. An ideal customer has to be able to buy what you sell now. They have to have the money and support from the right decision makers to give you a positive answer.

Topics: Ideal Customer Profile

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